In this by-law and all other by-laws of the Corporation,
unless the context otherwise requires:
(a) "Corporation" shall mean the Cryonics Society of
Canada, Inc.;
(b) "board" shall mean the board of directors of the
Corporation;
(c) "by-laws" shall mean this by-law and all other by-laws
of the Corporation having force and effect;
(d) "voting members" shall mean full and lifetime members;
(e) words importing the singular number shall include the
plural and vice versa; words importing the masculine
shall include the feminine and neuter genders; words
importing persons shall include individuals,
organizations, firms, and corporations; references to
sections shall refer to sections of this by-law; and
(f) titles preceding text shall not limit or affect the
interpretation of such text.
1. Membership in the Corporation shall be of three classes:
associate, full, and lifetime. All members shall be entitled to
receive a copy of the letters patent and by-laws of the
Corporation (and all amendments and additions thereto), a copy of
all meeting minutes, treasurer's reports, and auditor's reports
of the Corporation, and a copy of any newsletters published by
the Corporation. (Meeting minutes, treasurer's reports,
auditor's reports, and newsletters published during the time an
individual is a member shall be provided to that member free of
charge; members wishing to obtain documents published prior to
their joining may be required to pay copying and mailing
charges.) Full and lifetime members shall in addition be
entitled to vote at all general meetings of members, and to vote
and (provided the requirements of Article IV Section 2 and any other
applicable requirements of the by-laws are met) to run in all
elections of the Corporation's board of directors.
2. Each class of members shall be responsible for the payment
of a yearly membership fee. Lifetime members shall in addition
be responsible for the payment of a one time initiation fee. The
yearly membership fee of lifetime members shall at no time exceed
the associate membership fee in effect at the same time.
Membership fees shall be established and may from time to time be
changed by the board. The board may waive or postpone an
individual's fees in special circumstances (such as in cases
where a person is undergoing unusual financial hardship), or may
allow an individual to exchange services to the Corporation for
membership dues.
3. Membership in the Corporation shall be limited to persons
interested in furthering one or more of the objects of the
Corporation and shall consist of anyone whose application for
admission as a member is approved by the board and who pays to
the Corporation the appropriate membership fee. Failure to
pay a membership fee within sixty days of the time it is due
shall automatically cause a person's membership to be revoked.
The board of directors may authorize one or more officers to
approve memberships on behalf of the board, according to the
terms of the by-laws and any additional terms not inconsistent
with the by-laws which the board may prescribe. Membership in
the Corporation shall be non-transferable, and membership fees
non-refundable.
4. Any member may withdraw from the Corporation by delivering
a written resignation to any office of the Corporation or to any
director of the Corporation.
1. The head office of the Corporation shall be in the city of
Toronto in the province of Ontario.
1. The property and business of the Corporation shall be
managed by a board of not less than three and not more than
seven directors. The number of directors shall be determined
and may from time to time be changed by the voting members.
2. Directors shall be individuals, not less than eighteen
years of age, and shall have power under law to contract.
Directors shall be voting members of the Corporation.
3. The applicants for incorporation shall become the first
directors of the Corporation. At the first annual meeting of
members, the board of directors then elected shall replace the
provisional directors named in the letters patent.
4. A director shall hold office until his successor is elected
by the voting members or until he is removed from the board by
one of the circumstances described in Section 5. The board may
by resolution of two-thirds of the directors fill any casual
vacancy on the board arising due to any circumstances listed in
Section 5 by appointment with any voting member who is qualified
in accordance with Section 2. Directors so appointed by the
board shall have the same powers and duties as elected directors.
5. A director shall automatically cease to be a director of the Corporation if:
(a) he resigns by delivering written notice to the
secretary of the Corporation;
(b) he ceases to meet the requirements of Section 2;
(c) a resolution is passed by not less than fifty percent
of the total number of voting members that he be
removed from office at a special general meeting of
members duly called for this purpose; or
(d) upon death.
6. The board of directors may in literature of the Corporation
be designated as a board of governors.
1. The board of directors may administer affairs of the
Corporation in all things and make or cause to be made for the
corporation, in its name, any kind of contract which the
Corporation may lawfully enter into and, save as hereinafter
provided, generally, may exercise all such other powers and do
all such other acts and things as the Corporation is by its
charter or otherwise authorized to exercise and do.
2. The board shall have power to authorize expenditures on
behalf of the Corporation from time to time for the purpose of
furthering the objects of the Corporation. The board may appoint
such agents and engage such employees as it deems necessary and
such persons shall have such authority and shall perform such
duties as shall be prescribed by the board. The board may
delegate by resolution to an officer or officers the right to
employ and pay salaries to employees.
3. In accordance with Section 65 of the Canada Corporations
Act, the board may, by resolution sanctioned by at least
two-thirds of the voting members at a meeting duly called for the
purpose of considering this section of the by-law, from time to
time:
(a) borrow money upon the credit of the Corporation;
(b) limit or increase the amount to be borrowed;
(c) issue debentures or other securities of the
Corporation;
(d) pledge or sell such debentures or other securities for
such sums and at such prices as may be deemed
expedient; and,
(e) secure any such debentures, or other securities, or any
other present or future borrowing or liability of the
Corporation, by mortgage, hypothec, charge or pledge of
all or any currently owned or subsequently acquired
real and personal, movable and immovable, property of
the Corporation, and the undertaking and rights of the
Corporation.
4. The board shall take such steps as it may deem requisite to
enable the Corporation to acquire, accept, solicit, or receive
legacies, gifts, grants, settlements, bequests, endowments and
donations of any kind whatsoever for the purpose of furthering
the objects of the Corporation.
1. The board shall have power by resolution to appoint one or
more directors or officers on behalf of the Corporation to sign
any class of or specific contracts, documents and instruments in
writing, and once signed by such directors or officers such
contracts, documents and instruments in writing shall be binding
on the Corporation without any further authorization or
formality. Where a specific duty is assigned by resolution of
the board to an officer or director by the by-laws of the
Corporation, or where an officer or director volunteers to
perform a specific duty on behalf of the Corporation and the
board consents to the performance of such duty by such officer or
director, such officer or director shall be automatically deemed
to have authority to sign whatever contracts, documents and
instruments in writing are reasonably required for the
fulfillment of such duty until such duty is completed or until
such officer or director is relieved of such duty by the board,
at which time such signing authority shall cease to have any
force and effect. The directors may give the Corporation's power
of attorney to any registered dealer in securities for the
purposes of the transferring of and dealing with any stocks,
bonds, and other securities of the Corporation. The seal of the
Corporation when required may be affixed to contracts, documents
and instruments in writing by any director appointed by
resolution of the board.
1. The officers of the Corporation shall be a president, vice-president,
secretary and treasurer and any such other officers as
the board of directors may deem appropriate. More than one
office may be held by the same individual.
2. Officers shall be elected by the board of directors at the
first meeting of the board of directors following the annual
meeting of the Corporation. In the event of an equality of votes
for the candidates for an office, the office shall go to the
director who has been a voting member of the Corporation the
longest. If the directors in question became voting members on
the same day, the issue shall be decided by lot.
3. All officers shall be directors of the Corporation. An
officer shall cease to be an officer:
(a) if he ceases to be a director;
(b) if he is removed from his office by a two-thirds vote
of the board; or
(c) if he resigns from his office (but not from the board
of directors) by delivering written notice to the
secretary or the president.
1. The president shall be the chief executive officer of the
Corporation. He shall preside at all meetings of the board of
directors and of members. He shall have the general and active
management of the affairs of the Corporation. He shall see that
all orders and resolutions of the board of directors are carried
into effect.
2. The vice-president shall, in the absence or disability of
the president, perform the duties and exercise the powers of the
president and shall perform such other duties as shall from time
to time be prescribed by the board.
3. The treasurer shall have the custody of the funds and
securities of the Corporation and shall keep full and accurate
accounts of all assets, liabilities, receipts and disbursements
of the Corporation in books belonging to the Corporation and
shall deposit all monies, securities, and other valuable effects
in the name and to the credit of the Corporation in such
chartered bank or trust company, or, in the case of securities,
in such registered dealer in securities as may be designated by
the board of directors from time to time. He shall disburse the
funds of the Corporation as may be directed by proper authority
taking proper vouchers for such disbursements, and shall render
to the president and directors at the regular meetings of the
board of directors, or whenever they may require it, an
accounting of all the transactions and a statement of the
financial position of the Corporation. He shall also perform
such other duties as may from time to time be directed by the
board.
4. The secretary may be empowered by the board of directors,
upon resolution of the board of directors, to carry on the
affairs of the Corporation generally under the supervision of the
officers thereof and shall attend all meetings and act as clerk
thereof and record all votes and minutes of all proceedings in
books belonging to the Corporation. He shall give or cause to be
given notice of all meetings of members and of the board of
directors, and shall perform such other duties as may be
prescribed by the board of directors or president, under whose
supervision he shall be. He shall be custodian of the seal of
the Corporation, which he shall deliver only when authorized by a
resolution of the board of directors to do so and to such person
or persons as may be named in the resolution.
5. The duties of all other officers of the Corporation shall be
such as the terms of their engagement call for or the board of
directors requires of them.
1. Directors shall serve as such without remuneration and no
director shall directly or indirectly receive any profit from his
position as such; provided that a director may be paid
reasonable expenses incurred by him in the performance of his
duties, including reasonable expenses of his attendance at board
meetings, and provided further that any director who is engaged
in or is a member or a firm engaged in any business or profession
may act in and be paid the usual professional costs and charges
for any professional business required to be done in connection
with the administration of the affairs of the Corporation.
Nothing herein contained shall be construed to preclude any
director from serving the Corporation as an officer or in any
other capacity and receiving compensation therefor.
2. The remuneration of all officers, agents, employees and
committee members shall be fixed by the board of directors by
resolution.
1. Every director or officer of the Corporation or other person
who has undertaken or is about to undertake any liability on
behalf of the Corporation or any company controlled by it and
their heirs, executors and administrators, and estate and
effects, respectively, shall from time to time and at all times,
be indemnified and saved harmless out of the funds of the
Corporation from and against:
(a) all costs, charges and expenses which such director,
officer or other person sustains or incurs in or about
any action, suit or proceedings which is brought,
commenced or proposed against him, or in respect of any
act, deed, matter or thing whatsoever, made, done or
permitted by him, in or about the execution of the
duties of his office or in respect of any such
liability, and
(b) all other costs, charges and expenses which he sustains
or incurs in or about or in relation to the affairs
thereof, except such costs, charges or expenses as are
occasioned by his own willful neglect or default.
1.The Corporation shall hold an annual meeting of members. At
every annual meeting, in addition to any other business that may
be transacted, the financial statement and the report of the
auditors shall be presented and auditors shall be appointed for
the ensuing year.
2. A special general meeting of members may at any time be
called by the board or by a petition of thirty voting members or
one-third of the total number of voting members, whichever is
less, delivered to the secretary of the Corporation. A special
meeting of members shall be held whenever a special election such
as described in Article XIV Sections 1 and 2 is conducted. The
directors may choose to have the annual meeting and any other
meetings by means of teleconferencing, ICQ or other electronic
means in which all participants are in electronic communication.
3. The date, time, and location of the annual meeting and all
other meetings of members shall be determined by the board of
directors. The annual meeting and all other meetings of members
shall be held within Canada, unless the voting members decide
otherwise.
4. Written notice of each annual meeting and of all other
meetings of members shall be mailed or e-mailed to each voting member at
least twenty one days in advance. Notice of meetings may be
placed in a newsletter or any other publication which is sent to
all members. Notice of any annual or other general meeting of
members where special business will be transacted shall contain
sufficient information to permit the member to form a reasoned
judgement on the decision or decisions to be taken, insofar as
this is possible at the time the notices are prepared. Any
member may at any time waive his right to notice of any meeting.
5. At any general meeting of members every question shall,
unless otherwise required by the letters patent or by-laws of the
Corporation or by law, be determined by the majority of votes
cast on the question. Every voting member shall have the right
to exercise one vote on each question. In the case of an
equality of votes the chairman of the meeting shall have a
casting vote.
6. A quorum at a meeting of members shall be three voting
members present or represented by proxy, provided that at least
one voting member is present in person. This requirement is waived
for online meetings in which more than 3 members respond.
7. All general meetings of members shall be chaired by the
president, or, in his absence or disability, by the
vice-president. In the absence or disability of both the
president and vice-president, the voting members shall elect a
chairman from among themselves.
8. A voting member unable to attend a meeting personally may
by means of a written proxy appoint a proxyholder to attend and
act at a specific meeting, or at all meetings held during a
specified time period, not longer than one year in duration, in
the manner and to the extent authorized by the proxy. An
individual may be a proxyholder for more than one member, and
cast separate votes for each member he represents. A proxyholder
need not be a member. Subject to the requirements of law, a
proxy may be in such form as the board may from time to time
prescribe or in such other form as the chairman of the meeting
may accept as sufficient. A form of proxy or a reminder of the
right to use a proxy shall be included with all notices of
meetings of members. For all motions voted upon by e-mail,
there shall be at least 72 hours from the time of the introduction of
the motion until the motion is called to a vote by the President or
the presiding Officer. The voting shall remain open for at least 72 hours
from the distribution of the motion or until sufficient votes are
received to decide the motion. After 72 hours voting may be closed at the
discretion of the President as long as the period does not exceed one
full week.
9. Attendance at all annual and general meetings of members
shall be limited to members of the Corporation and proxyholders,
auditors of the Corporation, the election commissioner of the
Corporation and his aides, and individuals invited by the
chairman of the meeting.
10. A mail ballot may be used in place of a meeting of members
if called for by resolution of the board or by a petition of
either thirty voting members or one-third the total number of
voting members, whichever is less, delivered to the secretary of
the Corporation, except where the Canada Corporations Act
specifies that the matter be dealt with at a meeting. Ballots
shall be mailed or e-mailed at least thirty days in advance, and shall
contain sufficient information to permit the members to form a
reasoned judgement on the decision to be taken. Notice of the
date by which ballots must be returned to the Corporation shall
be included on each ballot; ballots not received by the
Corporation by such date shall be invalid.
1. The board of directors shall hold as many board meetings as
it deems appropriate, provided that at least one meeting of the
board of directors is held per year, immediately following the
annual meeting of members.
2. Subject to the requirements of the by-laws, the date, time,
and location of all meetings of the board of directors shall be
determined by the directors. The board may appoint a day or days
in any month or months for regular meetings at a place and hour
to be named. A copy of any resolution of the board fixing the
place and time of regular meetings of the board shall be sent to
each director forthwith after being passed, but no other notice
shall be required for any such regular meeting. Notice of all
other meetings of the board should be delivered to each director
at least forty eight hours in advance of the meeting. Notice
shall be in writing, and may be delivered by mail, telegram,
courier, telefax machine, computer modem, or by any other means
deemed acceptable by the secretary. Notice may be included in
any newsletter or other publication of the Corporation which is
sent to all directors. Notice delivered by regular mail should
be mailed at least fourteen days in advance. Any director may at
any time waive his right to notice of any meeting.
3. At all meetings of the board, except where otherwise
provided in the by-laws, every question shall be decided by the
majority of the votes cast on the question. Each director is
authorized to exercise one vote on every question. In case of an
equality of votes the chairman of the meeting shall have a
casting vote.
4. Fifty percent of the directors shall form a quorum for the
transaction of business at a meeting of directors, including e-mail
contact.
5. Written resolutions may be used in place of board meetings
where one hundred percent of all directors sign. Proxy voting
and mail ballot may not be used at or in place of board meetings.
Ballots sent to the Secretary by e-mail are acceptable.
6. Any director may include in the minutes of a board meeting a
statement explaining or defending his reasons for supporting a
motion which is not passed by the board, provided that if such a
statement exceeds one page in length, the said director may be
required by the board to pay for the expense added by the
statement to the cost of printing and/or mailing of the said
minutes to the members of the Corporation.
7. If all directors consent thereto generally or in respect of
a particular meeting, a director not able to attend a board
meeting personally may participate by telephone or any other
communication facility, provided that he can be heard
simultaneously by all the other directors present and that the
other directors can simultaneously hear him. A director
participating by such means shall be deemed present at the
meeting.
8. All meetings of the board shall be chaired by the president,
or, in his absence or disability, by the vice-president. In the
absence or disability of both the president and vice-president,
the directors present shall elect a chairman from among
themselves.
9. Attendance at meetings of the board shall be limited to
directors of the Corporation and individuals invited by the
board.
1. An election of the board of directors shall be held every
two years at an annual meeting of members. Notice of the
election shall be mailed or e-mailed to all voting members of the Corporation
not less than sixty days in advance of the election. Voting may
be done either by mail ballot, e-mail or in person at the meeting.
Ballots shall be mailed at least thirty days in advance of the
election, and shall contain the names of all qualified voting
members who have informed the election commissioner of their
intention to run, as well as seven blank spaces for write-ins.
Ballots not received by the date of the election shall be
invalid.
2. Every voting member shall be entitled to cast seven votes.
Ballots sent to the Secretary by e-mail are acceptable.
No more than one vote may be cast for any single individual.
Positions on the board shall go to the voting members qualified
in accordance with Section 8 who receive the greatest number of
votes. In the event of an equality of votes, a by-election shall
be held among the voting members and proxyholders present at the
meeting. If a tie occurs in the by-election, the election
commissioner shall have a casting vote.
3. Members elected to a position on the board must affirm their
acceptance of such position on the board before the end of the
meeting of members at which the election is held. Affirmation
may be given verbally in person at the meeting or by any means of
communication approved by the voting members present. The
Corporation shall be under no obligation to notify members not
present at the meeting who have received enough votes to qualify
for a position on the board that they have so qualified.
Affirmation shall be considered automatic where a member has
provided written notice of his wish to run in the election to the
election commissioner or verbally in person at any meeting of
members or to the board prior to the election, unless the member
explicitly declines to serve on the board before the end of the
annual meeting.
1. A special election of the board of directors shall be held:
(a) if called by either a vote of two-thirds of the
directors; or
(b) if requested by a petition of either thirty voting
members or one-third of the total number of voting
members, whichever is less, delivered to the secretary
of the Corporation.
2. Special elections called shall be governed by the same rules
as annual elections.
1. No accidental omission or error in giving notice of any
annual or special general meeting of members or of any meeting of
the board of directors, or of any adjourned general meeting of
members of adjourned meeting of the board, to any member,
director, auditor, committee member, or any other person, or the
non-receipt of any such notice by any such person, shall
invalidate such meeting or make void any proceedings taken
thereat.
2. No accidental omission or error in the delivering of any
ballot, including any election ballot, to any member, or the non-
receipt of any such ballot by any such member, shall invalidate
or make void any election or any resolution made by the members
by such ballot.
3. For purposes of sending notice of any meeting or any ballot
or other written communication or document, the address of any
member, director, auditor, committee member, or other person
shall be his last address recorded in the books of the
Corporation.
1. The voting members shall every two years at an annual
meeting of members appoint an election commissioner. The duties
of the election commissioner shall consist of the preparation and
mailing of ballots for all elections, of counting ballots and of
counting votes cast in person at any meeting of members at which
an election is held, and any other duties prescribed by the board
or required by the by-laws in connection with any regular or
special election. Unless resolved otherwise by one hundred
percent of the voting members and proxyholders present at the
annual meeting, the election commissioner shall be a member of
the Corporation and, while serving as election commissioner,
shall be prohibited from running on any position on the board.
The members may appoint one or more aides to assist the election
commissioner. The election commissioner and his aides may be
paid reasonable compensation for their services, which shall be
fixed by the board of directors. Any vacancy in the office of
election commissioner may be filled at any time by resolution by
the voting members.
1. The board of directors may appoint committees and advisory
boards whose members shall hold their offices at the will of the
board of directors and whose duties shall be such as the board
requires of them.
1. The voting members shall at each annual meeting appoint an
auditor to audit the accounts of the Corporation who will hold
office until the next annual meeting, provided that the directors
may fill any casual vacancy in the office of auditor. The
auditor need not be a professional accountant but may not be a
director, officer or employee of the Corporation, or be
associated with any director, officer or employee of the
Corporation, unless one hundred percent of the voting members and
proxyholders present at the annual meeting have consented. The
remuneration of the auditor shall be fixed by the board of
directors.
1. Unless otherwise ordered by the board of directors the
fiscal year-end of the Corporation shall be March 31st.
1. The directors shall see that all necessary books and records
of the Corporation required by the by-laws of the Corporation or
by any applicable statute or law are regularly and properly kept.
1. The By-Laws of the Corporation not embodied in the letters patent
may be repealed, added to, or amended by a two-thirds vote of the voting
members. All voting members shall be entitled to vote by e-mail, mail
ballot or in person at a general meeting of the members. Mail ballots shall
contain or be accompanied by the existing wording and proposed
new wording of all sections of the by-laws for which amendment is
being considered, the proposed wording of any new by-laws or
sections for which approval is being considered, and the wording
of any existing by-laws or sections of by-laws for which repeal
is being considered. Ballots shall be mailed at least thirty
days in advance of the date of the meeting at which the by-law
repeal, addition, or amendment is to be considered, and shall
contain notice that ballots must be returned by the date of such
meeting. Ballots not received by the Corporation by the date of
such meeting shall be invalid.
1. By-laws enacted by the Corporation which constitute an
amendment to (by substitution or addition), or repeal of, the
existing general by-law of the Corporation or which involve
matters which are related to Section 155(2) of the Canada
Corporations Act shall not be enforced or acted upon until the
approval of the Minister of Consumer and Corporate Affairs has
been obtained. Ministerial approval shall not be sought until
such enactment by the voting members has taken place.
1. The board of directors may prescribe, amend, and repeal such
rules and regulations not inconsistent with these by-laws
relating to the management and operation of the Corporation as
they deem expedient. Notice of the adoption, amendment, or
repeal of all rules and regulations shall be promptly sent to all
members of the Corporation, and any rule or regulation may be
repealed by majority vote of the voting members at any annual or
general meeting of members.
1. The seal, an impression whereof is stamped below, shall be
the seal of the Corporation.
IN WITNESS WHEREOF we have hereunto set our hands at the
City of Toronto, in the Province of Ontario, this 5th day of May,
1991.
DOUGLAS QUINN
SCOTT MAYNARD
BEN BEST